At Executive Properties we provide a full range of operational and administrative managed services complemented by proven sub-contractors and tradesmen to whom we outsource key activities.

Executive Properties work closely with their clients in an open and transparent way to achieve agreed tasks on time and on budget.

We charge a set monthly / quarterly management fee and charge outsourced activities such as gardening, window cleaning, repairs and maintenance etc. separately.

SERVICES PROVIDED

Executive Properties provide the following operational and administrative services:

OPERATIONAL

Routine Management

• Regular on-site visits
• Organising cleaning of common areas in accordance with agreed schedule
• Organising maintenance of lawns, flower beds and grounds
• Organising bins for collection
• Dealing with any matters in relation to security, break-ins, vandalism
• Preparing and enforcing House Rules
• Meeting regularly with management company representatives

Repairs and Maintenance

• Dealing with day to day repairs and maintenance promptly and efficiently
• Planning for recurring maintenance and repairs
• Organising access for repair and maintenance sub-contractors
• Preparing maintenance plans and contracts for plant and machinery such as security gates, lifts and lighting
• Advising on major contract work and the use of specialist professionals and contractors

ADMINISTRATIVE

Financial

• Meeting regularly with Management Company representatives
• Presenting invoices to Management Company for payment
• Preparing annual service charge budget to include sinking fund
• Invoicing and collecting service charges
• Managing collection of arrears
• Preparing regular report of income, expenditure and cash flow
• Benchmarking insurance on an annual basis and dealing with insurance issues
• Preparing annual accounts and liaising with company’s auditors
• Preparing and sending out notices for the AGM and any EGM

Legal

• Liaising with company’s solicitor
• Keeping all appropriate records
• Ensuring compliance with health and safety laws

With new developments our involvement usually starts at the planning stage where we are able to provide advice on all management issues. Thereafter, we liaise with sales and marketing staff, solicitors and new residents providing them with a service charge estimate and a service information pack.

With existing developments after initial consultation with management company representatives we would review existing contracts and prepare service charge budget to include adequate sinking fund. We would also propose a programme of maintenance work if required.

Once instructed we would set up records and roll-out management services.